Landlord Consent to Decorate Letter UK: Guide

Overview

A request for consent to decorate is a written message from a tenant to their landlord (or the managing agent) asking for formal approval before making changes to the inside of a rented property. It is not a legal form in itself, but it plays an important evidential role.

Most assured shorthold tenancy agreements contain a clause preventing tenants from altering, redecorating, or making additions to the property without the landlord's prior written consent. Sending a letter or email creates a clear paper trail showing what was asked, what was agreed, and on what terms.

That record matters later, particularly when the tenancy ends and the deposit is being assessed against the check-in inventory. The letter typically identifies the parties and the property, describes the proposed work in enough detail for the landlord to understand the scope, and invites a written response. It is a simple document, but it protects both sides by replacing assumptions with a written agreement.

Key steps

1. Check your tenancy agreement first. Before drafting anything, read the clauses on alterations, decoration, and fixtures. Most agreements ban changes without written consent, but some allow minor items such as picture hooks. Knowing exactly what your contract says helps you frame the request sensibly and avoid asking permission for things you are already entitled to do.
2. Describe the work in concrete terms. Vague requests tend to get vague answers or outright refusals. Spell out what you want to do, the rooms affected, the colours or materials involved, and whether you plan to hire a contractor or do it yourself. If you can attach photos, paint references, or product details, include them so the landlord can picture the outcome.
3. Address insurance and reinstatement up front. Landlords often worry about damage, insurance cover, and the cost of putting things right later. Offer to cover any damage caused by the work, confirm you will use suitable tradespeople where needed, and state whether you are willing to restore the property to its original condition before you move out.
4. Send the request in writing and keep a copy. Email is usually fine and gives you a date-stamped record, but check your agreement for any specified notice address. Keep the original message, any replies, and any attachments together in one folder so you have a complete trail if a dispute arises over the deposit or the condition of the property.
5. Wait for written consent before starting work. A verbal 'yes' over the phone is not enough if things go wrong later. Hold off on any decorating until the landlord has confirmed in writing, and make sure any conditions attached to the consent (such as using a particular paint finish or a named contractor) are recorded clearly.

Common questions